Passport

Passport
> Duplicate Passport in lieu Damaged Passport

Photo Specification

Sample Image size

To avoid any incorrectness in photographs, we recommend you to take the photograph service at our centre at a nominal price.

  1. Change in Photo Specification
  2. The photograph must be in color.
  3. It should be without border.
  4. It should have a white or light colored background only so that features are distinguishable and in contrast against the background. It should have a close up of your head and top of your shoulders so that your face takes up 70-80% of the photograph.
  5. It should be in sharp focus and clear.
  6. It should be of high quality with no ink marks and creases.
  7. The photograph must show you looking directly at the camera.
  8. It should be 5 cm X 5 cm. It should show your skin tone naturally.
  9. It should have appropriate brightness and contrast.
  10. The photograph should be a recent one not more than 3 months old.
  11. Photograph can be taken with headgear, The main characteristics of the face must be apparent from the photograph. Chin, nose, eyes and eyebrows must not be covered; the forehead should be uncovered to the extent that the shape of the face is apparent.
  12. It should be without hat/cap.
  13. It should be without the applicant's hair tucked behind his/her ears.
  14. The photograph must show facing square on to the camera, not looking over the shoulder or tilted, and showing both edges of the face clearly.
  15. It should be taken with uniform lighting and not show shadows or flash reflections on the face and no red eye.
  16. If wearing glasses the photograph must show the eyes clearly with no flash reflection off the glasses and no tinted lenses (if possible, avoid heavy frames – lighter framed glasses to be worn). Make sure the frame does not cover any part of the eye.
  17. The photograph must only be visible of applicant (no toys, chair, etc.) looking at the camera with a neutral expression and mouth closed.
  18. The photograph should not have any staple marks. Scanned & color photocopies will not be accepted.

General Information

* Applicant must come in person to submit all passport related applications

* Renewal of Passport/Re-issue of booklet will always be a issue of new booklet with a new passport number and with fresh validity.

- Applicant must come personally for the submission and collection of the passport unless they applied for the Courier Service

- Renewal of the passport will be issue with the new passport number

- For the Tatkal Service you need to apply at High Commission of India

- Details on the passport application form should tally as the current passport unless if applicant want update the Personal Particular details

- Applicant need to update the address if the address in the current passport is not valid. Applicant need to attach the aadhard card, driving license , ration card, utilities bill to update the address

- Change of signature, adding the spouse name and change of address need enclose the letter

Documents Required

No hand written forms will be accepted

  1. Applicant who holds Visit Pass (Temporary Employment)
    1. Duly Filled Online Application Form and Personal Particular Form
    2. Duly Filled Affidavit damage
    3. Photocopies of the Passport (first two pages, Valid Employment visa page and the last page)
    4. Four coloured Passport size Photograph with a white colour background.
    5. Original Company Letter (Letter Head- The employer need explain how the passport damaged and re-issue new passport).
    6. Company SSM
    7. Director IC copy
    8. A letter from applicant regarding the Damage passport and sign by the applicant
    9. The original documents need to be presented by the applicant for scrutiny at the time of submission of application
  2. Applicant who holds Employment Pass or Professional Pass or Dependant Pass
  1. Duly Filled Online Application Form and Personal Particular Form
  2. Duly Filled Affidavit Damage
  3. Photocopies of the Passport (first two pages, Valid Employment / Professional / Dependant visa page and the last page)
  4. Four coloured Passport size Photograph with a white colour background.
  5. Original Company Letter (Letter Head- The employer need explain how the passport damaged and re-issue new passport).
  6. Current visa approval letter
  7. A letter from applicant regarding the damage passport and sign by the applicant
  8. The original documents need to be presented by the applicant for scrutiny at the time of submission of application
  • Applicant who holds Social ( Spouse) Visa ( Married to Malaysian )
    1. Duly Filled Online Application Form and Personal Particular Form
    2. Duly Filled Affidavit Damage
    3. Photocopies of the Passport (first two pages, Valid Social (Spouse ) visa page and the last page) and spouse IC copy.
    4. Original Marriage Certificate (Which issued in Malaysia) first needs to be attested by Ministry of Foreign Affairs Putrajaya.
    5. Please take note that if the Marriage Certificate is in Malay, it first needs to be translated to English by  Malaysian high court
      and the translated copy needs to be attested by Ministry of Foreign Affairs Putrajaya
    6. Four coloured Passport size Photograph with a white colour background.
    7. Letter From Spouse (need explain how the passport damaged and re-issue new passport)
    8. A letter from applicant regarding the damage passport and sign by the applicant
    9. If the current visa page is not visible, applicant need to bring the current visa approval letter (current visa payment receipt)
    10. The original documents need to be presented by the applicant for scrutiny at the time of submission of application
  • Applicant who holds Student Visa
    1. Duly Filled Online Application Form and Personal Particular Form
    2. Duly Filled Affidavit damage
    3. Photocopies of the Passport (first two pages, Valid Student visa page and the last page)
    4. Letter from University or College or School (Letter Head- need explain how the passport damaged and re-issue new passport)
    5. Four coloured Passport size Photograph with a white colour background.
    6. A letter from applicant regarding the damage passport and sign by the applicant
    7. The original documents need to be presented by the applicant for scrutiny at the time of submission of application
  • Applicant who holds Social Visa
    1. Duly Filled Online Application Form and Personal Particular Form
    2. Duly Filled Affidavit damage
    3. Photocopies of the Passport (first two pages, Valid Student visa page and the last page) IC copy (if sponsor Malaysia citizen) / passport copy- first page, visa page and last page (if sponsor Indian citizen) sponsor letter (need explain how the passport damaged and re-issue new passport).
    4. Four coloured Passport size Photograph with a white colour background.
    5. A letter from applicant regarding the damage passport and sign by the applicant
    6. The original documents need to be presented by the applicant for scrutiny at the time of submission of application
  • Processing Fee

    Please note that the fees / processing charge are non-refundable and non-transferable

    The fee can only be paid in cash.

    Application Fees :

    S.no Particulars Passport fee (RM) ICWF(RM) BLS Fee(RM) Total fee
    1 IHC Charge for 36 Page 618 9 9.5 636.5
    2 IHC Charge for 60 Page 721 9 9.5 739.5

    S.no Particulars Tatkal Passport fee (RM) ICWF(RM) BLS Fee(RM) Total fee
    1 IHC Charge for 36 Page 1236 9 9.5 1254.5
    2 IHC Charge for 60 Page 1339 9 9.5 1357.5


    For additional services please click here

    Note: 

    1.   A service fee of RM 9.50/- would be charged by the 'Passport and Other Consular Services Application Centre' (PCSAC) over and above mentioned fees in case of application being submitted at the PCSAC.
    2.   RM 9 will be charged as ICWF fee in addition to above mentioned fee.
    3. Applicants desiring Tatkaal (Emergency) Passport Services may submit their completed   application along with required documents directly at the High Commission of India between 0930 hrs to 1200 hrs on any working days.

    Processing Time

    Please be advised that the estimated processing times are mentioned below. However, the time taken to process an application also depends on the following factors such as; the city in which application was submitted, the city / country where the previous / old passport was issued, your current visa status, etc. The estimated processing time mentioned below does not include the time that the courier company will take to deliver the passport. Please keep in mind that incomplete applications will lead to a delay in the processing of an application, and all applicant(s) are requested to comply with any changes that may occur during this time.

    You are requested to make your travel arrangements only after receiving relevant service. BLS/HCI will not be liable for any claims of inconvenience/ penalties, applicant need to make changes in their travel plans owing to the delays and/or any inconvenience caused due to any rejections.

    Processing times mentioned do not include transit time by courier from the Collection Centre. Incomplete applications will lead to an increase in processing time and applicants will need to comply with any changes in the procedure that may occur during this time. BLS/HCI would not be responsible for any inconvenience/problems faced due to any rejections or delays.


    S.no Particulars Processing Time
    1 Fresh Passport Minimum 7 Working days
    2 Re-Issue of Passport Minimum 7 Working days
    3 Lost and Damaged Passport Minimum 10 Working days
    4 Emergency Certificate Minimum 5 Working days

    For lost/damaged passport a minimum of 10 working days in most cases. However in some cases it could take more time.

    For the passport renewal processing time it's subject to clearance

     

    Forms

    No hand written forms will be accepted

    You must submit an application for a passport with the relevant documentation and prescribed fee as listed on the application form, the application form can also be accessed by clicking here or download the same by clicking on the relevant form name given below.


    EAP 1 Form   Affidavit to Lost & Damaged Form    Personal Particular Form


    Download Instructions:
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